Fiscal Year Information
The Government of the Northwest Territories (GNWT) operates with a fiscal period which begins on April 1 and ends on March 31.
Fiscal Quarter Information
The GNWT's fiscal quarters for reporting are as follows
Quarter 1: April 1 to June 30
Quarter 2: July 1 to September 30
Quarter 3: October 1 to December 31
Quarter 4: January 1 to March 31
Please note: Due to Fiscal Year End procedures and systems processes, the final Quarterly Report (Q4) of each Fiscal Year is typically not expected to be completed and published until the month of June or July.
Reporting Data Information
Contracts and/or Contract Change Orders are reported for each specific Reporting Period only, as applicable, for GNWT Departments, Boards, and Agencies.
In accordance with the GNWT’s Financial Administration Manual (FAM) Section 710 – Contract Registry and Reporting, data in publicly posted Contract Reports comprises contracts for Goods valued at $25,000 and greater, and Services valued at $10,000 and greater; Contract Change Orders are publicly reported when valued at $1,000 and greater.
The GNWT’s FAM Section 710 Interpretation Bulletin (IB) 710.01: Out of Scope / Non-Reportable Contracts clarifies that, due to legalities, the nature of the activity, and/or accounting requirements, certain procurement contracts which have been entered into may be considered Out-of-Scope (OOS), or “non-reportable” for the purpose of public Quarterly GNWT Contract Reports.
Contracts which may be considered OOS / non-reportable are identified as follows:
- Contracts where an Act, regulation, or court order prohibits disclosure;
- Legal or settlement agreements where the contract or sensitivity prohibits publication, e.g. Legal Aid;
- Human Resources employment contracts, Ultimate Removal Assistance;
- Grants and contributions, including Third Party Funded Agreements, Memorandums of Understanding, and subsidies;
- Non-commercial payments to non-profit organizations and individuals, not including Sole-Proprietorships;
- Journal vouchers for chargeback or correction;
- Duty travel (other than by air charter);
- Specialized software contracts where cyber security is required;
- Contracts valued under the threshold for quarterly contract reports, as identified in FAM 710 – Contract Registry and Reporting
The responsibility and accountability for information posted to SAM rests with the individual GNWT Departments, Boards, and Agencies entering or reviewing the information; it is the responsibility of the Department, Board, or Agency to identify information deemed to be OOS / non-reportable, and to justify as necessary.